Overview

MPA provides a complete range of event management services to transform your vision into an unforgettable event.

Whether organizing industry conferences and conventions or creating memorable parties and social events for groups of 20 or 20,000, MPA provides comprehensive logistical services to manage your event from start to finish.

Our innovative solutions, industry knowledge and experienced team ensure maximum operational efficiency in execution of successful events for our clients.

Site Selection & Contracting

As they say, location is everything and in event management that means site selection is critical to event success.

MPA’s experience contracting with hotels, convention centers and other venues gives us valuable expertise in choosing the right venue, at the right time to provide the right atmosphere, which will result in the best possible experience for your exhibitors and attendees.

We take your vision and conference objectives into account when selecting the venue and then we negotiate well on your behalf to ensure a fair contract to match your financial requirements.

MPA’s site selection process includes:

• Research area and develop request for proposals
• Locate and reserve appropriate space
• Negotiate contracts
• Secure fair attrition and cancellation clauses
• Reduce liability risks to the extent possible
• Address rate increases, ADA issues
• Conduct site inspections
• Manage room blocks

Financial Administration

MPA’s conference management services include complete financial administration to ensure your organization’s budget is carefully managed and to eliminate financial surprises.

We manage finances and provide resource planning for events with budgets that range from $8,000-$10,000,000.

We can assist with all aspects of cost control, budget set up and management and also deliver critical financial information at all stages of the event.

• Develop and manage budget
• Set up and direct bank accounts and merchant accounts
• Set up and manage internet merchant services
• Oversee accounts receivable and payable
• Manage financial reporting
• Prepare and obtain bids for products and services
• Prepare and coordinate for audits
• Provide post event wrap-up report

Logistics Planning & Management

The key to event success is smooth coordination and thorough, efficient execution of the details.

MPA manages the conference and event planning process to meet the financial goals and organizational objectives of our clients.

We believe in building relationships with our vendors to form a team with one mission, to create and produce the best event possible.

• Assist in the establishment of timelines and milestones
• Interface smoothly with event oversight Boards and Committees
• Develop an event floorplan/layout and create effective traffic flow
• Assist in devising a marketing and promotion plan
• Negotiate and supervise audio/visual production
• Contract and supervise décor and design
• Contract and supervise on-site event staff and security
• Organize transportation needs
• Arrange housing and manage room lists

Food & Beverage / Entertainment

Integrating an event is a skill. Executing it is a talent.

Our Operations team has the expertise, attention to detail and creativity to create the event you envision. Whether you are planning an elaborate corporate celebration or a formal intimate dinner, we have the knowledge and resources to meet your objectives.

• Event development and execution
• Catering and menu selection and guarantee of supervision
• Managing traffic flow
• Entertainment/speaker selection and production
• Theme concepts and décor and design
• Staffing
• Transportation
• Invoice evaluation and reconciliation
• Post event feedback

On-site Execution

Successfully executing an event requires a unique combination of energy, talent, experience and character.

Each member of the MPA operations team has more than 15 years in the event industry managing conferences, trade shows, consumer shows, parties, intimate dinners and every imaginable combination of the above. We share a commitment to excellence that allows us to anticipate issues and make corrections on-site before they become problems.

• Communicate timelines and milestones to all vendors
• Convey all specifications and requirements to vendors
• Enhance attendee experience through optimized meeting and audio visual set-up
• Monitor traffic flow
• Supervise audio/visual production
• Oversee computer rental and set up
• Supervise entertainment
• Monitor all food and beverage orders for quality, timeliness and consumption